Everything you need.
Nothing you don't.
StudioStack brings together jobs, clients, galleries and invoicing into one focused workspace. No bloat. No friction. Just the tools that matter.
See your work at a glance
Drag-and-drop scheduling keeps your calendar organised. Create recurring job templates for repeat clients. Track everything from booking to delivery in one timeline.
Visual calendar
Drag jobs around. See conflicts instantly. No spreadsheets.
Recurring templates
Set up repeating jobs once. StudioStack handles the rest.
Status tracking
From scheduled to delivered. Track progress without guessing.
Know your clients, deeply
Every client gets a profile. Notes, job history, linked invoices—everything in one place. Add billing and delivery contacts. Share a branded client portal with fine-grained access controls.
Unified profiles
All jobs, galleries, invoices and notes in one client record.
Multiple contacts
Separate contacts for billing, delivery and bookings.
Branded portal
Clients view their work through your logo, your colours.
Deliver beautifully
Upload once. Share instantly. Clients view and download high-resolution images through a clean, distraction-free gallery. No ads. No clutter. Just your work.
Fast uploads
Drag and drop. Automatic thumbnails. No waiting around.
Smart privacy
Control who sees what. Password protection. Time-limited access.
Watermark templates
Apply branded watermarks automatically across all images.
Get paid, simply
Create invoices in seconds. Link them to jobs. Track payments. Send reminders. Support partial payments. Everything you need to stay on top of cash flow.
Fast creation
Line items, tax, discounts. Build invoices without the headache.
Payment tracking
Unpaid, partial, paid, overdue. Know where every invoice stands.
Automated reminders
Stop chasing payments manually. Set it and forget it.
Sync with your accounting software
Connect StudioStack to Xero or QuickBooks* and keep your accounting software up to date. Push invoices, payments, and contacts automatically—no double entry required.
* QuickBooks integration coming soon
Automatic sync
Invoices and payments push to your accounting software as you work.
Contact import
Import existing clients from Xero or QuickBooks*. No manual re-entry required.
Secure OAuth
Connect securely with official OAuth. Disconnect anytime with one click.
Protect your work, professionally
Automatically restrict gallery access or downloads until invoices are settled. Set client credit thresholds. Block access if any job becomes overdue. Handle payment protection calmly and clearly.
Smart locking
Lock galleries until payment. Unlock automatically when invoices clear.
Credit thresholds
Set outstanding balance limits per client. Control access at scale.
Friendly messaging
Clear lock indicators. Professional wording. No awkward conversations.
Built for how you work
Every feature designed to reduce friction and keep you focused on what matters.
Job templates
Create recurring job templates for regular clients. Stop rebuilding bookings from scratch every time.
Instant linking
Connect jobs to galleries to invoices. Track everything together. No manual cross-referencing required.
Smart reminders
Automated email reminders for upcoming jobs, overdue invoices and gallery deliveries. Stay on top of everything.
Partial payments
Track deposits, instalments and final payments. Handle complex payment schedules without spreadsheets.
Bulk actions
Upload multiple images at once. Apply watermarks in batch. Delete galleries in one click. Work faster.
Access control
Password-protected galleries. Time-limited access. Gallery-only links for external sharing. Full control.
Xero & QuickBooks*
Push invoices and contacts to your accounting software automatically. No more double entry.
* QuickBooks coming soon
Your workflow, your way
Start with a client, then build your workflow in any direction. No forced sequences. No rigid steps.
Client
Everything begins with a client. Once created, choose any path forward—there's no required order.
Jobs
Schedule shoots, set pricing, track completion. Link to galleries and invoices when you're ready.
Galleries
Upload and deliver images anytime. Watermark, share, and notify clients—no job required.
Invoices
Bill for jobs, retainers, or one-off services. Track payments and control gallery access based on balances.
Automation
Booking confirmations, gallery notifications, payment reminders—all sent automatically as you work.
See it in action
Create a job
Deliver a gallery
Send an invoice
Track everything
Ready to take control?
Join the early access programme and help shape StudioStack into the tool you actually need.